VaultIQ
Scan millions of files across LucidLink, NFS, and cloud volumes — instantly know what's costing you money, what's safe to archive, and what needs to stay.
What VaultIQ Does
Five capabilities that transform how your studio manages storage.
VaultIQ scans your entire storage infrastructure — millions of files, petabytes of data — and automatically classifies every file using 600+ built-in signatures plus a local AI model trained on your studio's actual data. No cloud API costs. No data leaves your network.
Automatically detects editorial, VFX, 3D, audio, motion design, and color projects from folder structures and file types. Links storage projects to Workfront so you always know which jobs are active, idle, or wrapped.
See exactly what each project costs per month, per lifetime, and how much you could save by archiving idle work. VaultIQ breaks down storage spend by project state — active, idle, wrapped — so you can make data-driven decisions about where your budget goes.
Generates smart recommendations: archive old render versions, clean up caches and temp files, flag cancelled projects still burning storage. Approve with one click. Rollback anytime within your retention window.
Live dashboard with WebSocket updates. See file events as they happen. Pre-aggregated analytics load in under 50ms — even with millions of files in your database.
Key Features
Purpose-built for media workflows. Not another generic file manager.
Extension, folder, and AI-based classification with 98%+ accuracy. 600+ built-in signatures plus custom training on your studio's data.
Import project data via API or bulk import, match to storage by WBS code or fuzzy name matching. Track project status and assignees automatically.
Monthly cost, lifetime cost, and reclaimable savings broken down by project state — active, idle, or wrapped.
When Workfront marks a project Complete, VaultIQ creates archive recommendations automatically. One-click approval with rollback.
Finds thousands of render version chains across your volumes. Recommends archiving older versions while preserving the latest and finals.
Pre-aggregated stats in <50ms, WebSocket live updates, 60-second background refresh. Scales to millions of files without breaking a sweat.
IT Admin, Studio Manager, and Creative Lead views with appropriate permissions. Everyone sees exactly what they need.
Thousands of recommendations covering petabytes of reclaimable storage. Prioritized by impact, approved in one click.
Flags cancelled Workfront projects still consuming expensive hot storage. Stop paying for work that's already dead.
By the Numbers
How It Works
Point VaultIQ at your LucidLink, NFS, or cloud storage volumes. Agentless — no software to install on your storage servers.
Automated file walk classifies everything using 600+ rule-based signatures plus a local AI model. No data leaves your network.
Projects detected, disciplines assigned (editorial, VFX, 3D, audio, color, motion), costs calculated per project and state.
Import Workfront project data to match jobs to storage folders by WBS code or fuzzy name matching.
Review smart recommendations — archive old versions, clean caches, flag stale projects. Approve with one click, rollback anytime.
Real-time dashboard tracks changes as your team works. WebSocket updates, <50ms response, 60-second background refresh.
"We went from guessing which projects were costing us to knowing exactly where every dollar of storage spend was going — in under a day."
Built for Post-Production
It knows that .pek files are regenerable caches, that FINAL/ folders contain deliverables, and that v001→v047 render sequences have 46 archivable older versions.
"VaultIQ understands your workflow tools natively — editorial, VFX, 3D, audio, motion design, and color. It classifies files, detects projects, and knows which files are safe to archive."
Security & Compliance
VaultIQ is built for studios that handle the world's most sensitive content. Security isn't a feature — it's the foundation.
Aligned with Trusted Partner Network (TPN) security standards for content protection. Built to meet the requirements major studios and distributors demand for handling pre-release and in-production content.
For studios handling health-related content or client data under HIPAA regulations, VaultIQ provides compliant data handling, access controls, and audit trails out of the box.
VaultIQ runs 100% on-premise. No data, metadata, or file paths ever leave your network. The AI model runs locally — no cloud APIs, no external calls, no exceptions.
Granular permissions for IT Admins, Studio Managers, and Creative Leads. Every action is logged with immutable audit trails for compliance reporting.
Every scan, classification, recommendation, and archive action is logged with timestamps and user attribution. Export-ready for TPN assessments and compliance audits.
Tech Stack
Runs entirely on your infrastructure. A lightweight AI model works locally — zero API costs, zero data exfiltration.
FastAPI, PostgreSQL with pgvector, Redis for caching, and Celery for background task processing. Built for speed at scale.
React with TypeScript and Tailwind CSS. Real-time WebSocket updates and pre-aggregated analytics for instant dashboard loads.
Local ML classifier — lightweight model, no API costs. Trained on real post-production data with 98%+ accuracy. Runs on your hardware.
Docker Compose for simple on-premise deployment. Integrates with LucidLink, NFS, S3, Azure Blob, and Workfront.
Integrations
VaultIQ plugs into the tools your studio already uses — from project management to media asset management to workflow orchestration.
Sync project status, assignees, and WBS codes directly from Workfront. When a project is marked Complete, VaultIQ triggers archive recommendations automatically.
Connect to iconik's media asset management platform. Cross-reference storage data with media metadata, proxy files, and collection structures for deeper visibility into asset lifecycle.
Integrate with Embrace's Pulse-IT workflow orchestration platform. Trigger archive and cleanup workflows from VaultIQ recommendations, feeding directly into your media supply chain automation.
Native support for LucidLink, NFS mounts, Amazon S3, Azure Blob Storage, and more. Scan any volume your studio can mount — no agents required.
Full REST API for custom integrations. Connect VaultIQ to any project management tool, DAM, or internal system your studio runs. Build the workflows that fit your pipeline.
What Makes It Different
It classifies every byte.
It calculates the true cost.
It recommends what to archive.
It saves six figures a year.
Get in touch to see VaultIQ running against your studio's storage.